Establish a planning committee

Planning and organizing a reunion is rewarding but involves plenty of work too. A successful reunion starts with a strong committee. Your committee should reflect a cross-section of your class or group, leveraging the diverse skills, networks, and resources of your members.

Many committed hands will make the work both manageable and enjoyable. Enthusiasm is contagious, and the example you and your committee set will make the difference. Invitees who are not contacted personally by a committee member are unlikely to attend – there’s no substitute for personal contact. The strength of your team will build commitment from many of your reunion group members. Remember that your success is directly related to the energy and commitment of your committee!

Roles and Responsibilities

  • Chair/Co-chairs: Provide overall direction, make executive decisions, and serve as the primary liaison with UFV’s Alumni Engagement office.
  • Treasurer: Oversee budgeting, manage expenses, and handle financial transactions.
  • Communications coordinator: Manage all communications, including event promotion, invitations, and social media engagement.
  • Logistics coordinator: Organize the venue, catering, and technical requirements.
  • Entertainment & activities coordinator: Plan and book entertainment, speakers, and activities.