Logistics and Operations
Detail your plan for registration, check-in, and managing the flow of the event. Consider the guest experience from start to finish, ensuring a seamless and enjoyable experience for all attendees.
Catering
Choose a catering option that fits the tone and theme of your reunion. Ensuring that a wide variety of dietary needs are taken under consideration will promote a sense of inclusion.
Entertainment
You may wish to include some form of entertainment for your reunion, be it a local band, DJ etc.
Special guests
You may wish to invite members of your reunion group to give a keynote address (i.e. those who are in high-profile positions or who have done something remarkable with their life). As well, you may wish to invite guests such as favourite professors or other university personnel (such as Deans or Chairs of departments). Please remember, if you wish to offer special guests complimentary tickets to your event, this must be included in your reunion budget. Also remember to include any fees paid to keynote speakers.
Photography and memorabilia
Assign a team member to document the event or hire a professional photographer. Many groups like to remember their reunion with a group photo taken at the event. Consider setting up a memorabilia table where alumni can reminisce over past artifacts.
Accessibility and sustainability
Some of your classmates may require special consideration at an event (for example, a ramp entrance to a building or special dietary needs).
When organizing your reunion, we encourage you to incorporate sustainable practices, aligning with UFV’s dedication to environmental stewardship. Our Office of Sustainability offers support and resources to help certify your event as sustainable, making a difference for our planet and future generations.
Accommodation
If your committee is arranging a group rate at a local hotel/motel, be sure to book well in advance. The responsibility for booking accommodation is entirely up to the reunion committee.